Rules & Regulations

Vision

The Mabou Farmers’ Market Cooperative is a thriving community space and an
essential outlet for local farmers, food producers, crafters, and artists to safely
engage with the wider community and sell their products directly to consumers.

Mission

To provide a safe and supportive venue for local growers, food producers, and
artisans to sell their products directly to consumers.
To offer a fun, family-friendly environment where the public can support the
local economy by purchasing a wide range of locally made products.

 

ALL VENDORS PARTICIPATING IN THE MABOU FARMERS’ MARKET MUST ADHERE TO THE FOLLOWING RULES AND MARKET BYLAWS:

You can download a copy of the 2017 Mabou Farmers’ Market Rules and Regulations here.

Location, Hours, and Seasons of Operation:

Our summer market is held on Sundays at the Mabou Arena from the first Sunday in June, through to the Sunday of Thanksgiving Weekend. Our Christmas market is held on a Sunday in early December at Dalbrae Academy.

Vendor Categories:

Regular Vendor (Voting Member): Attending the market as a vendor for 10 weeks in the previous year and payment of an annual membership fee qualifies that vendor as a voting member of the market. Status as a voting member entitles vendors to a vote in market business at the AGM, and to stand as a member of the Board of Directors. Each registered vendor shall have one vote. Voting members also have an option to pay their table fees monthly, at a reduced rate (see Vendor Fees).

Regular Vendor (Non-voting): A regular vendor does not have to pay the membership fee. However, not doing so will deny them the option to pay by the month at a reduced rate (see Vendor Fees). It will also deny them the opportunity to vote during the next AGM.

Casual Vendors (Non-Voting): If a vendor did not attend 10 markets in the preceding year, or is a new vendor, they will be considered as a casual vendor. Casual vendors do not have voting rights, and cannot receive monthly payment discounts for their tables.

Application Deadline:

Vendors must submit a new application to attend the market each year.

In order to guarantee a vendor a place at the market, their application must be approved in advance of the market season.

The deadline for submission of applications is April 30th. 

Casual Vendors:

  • Each year, there are a set number of market spaces available for casual vendors. To ensure fairness, all casual vendors are placed in a rotation so that every casual vendor has an equal opportunity to attend the market.
  • Casual vendors wishing to attend an upcoming market must inform the market manager by 11pm on the Tuesday prior to the market date.
  • Responses to weekly attendance requests by casual vendors will be given as soon as possible.
  • Casual vendors may also apply during the market season and will be accepted on a case-by-case basis. Those casual vendors who are accepted during the market season will be placed on a waiting list until spaces are freed on the rotation.
  • All applications from new casual vendors must be received at least 2 weeks prior to the date they wish to attend.
  • If a casual member attends 10 markets in the current season, they can then apply to become ‘regular vendors’ by paying the membership fee (see Membership Fees) and will be eligible for a reduced monthly table fee for any subsequent full months remaining in the market season. They will also be eligible to vote in the upcoming AGM and start the season as regular vendors in the following year.

Membership Fees:

  • Annual membership fees are $40 and are due by the vendor’s first week at market.
  • Payments can be made via cash or cheque.
  • Please submit cash or cheque payments to the Market Manager during the market day.

Monthly discounts will only be available to regular vendors who have already paid their annual membership fee. If the fee is not paid before the AGM it will also deny them the right to vote during the next AGM. 

Vendor Fees:

  • Table fees are payable at the rate of $20 per week. Government agencies pay $20 per week.
  • Payments can be made via cash, cheque, or post-dated cheques.
  • Please submit cash or cheque payments to the Market Manager during the market day.
  • Voting Members may choose to pay by the month at the rate of $15 per week, per table, payable the first week of the month.
  • There is a $5 per table, per week, charge for those using electrical appliances.
  • Youth vendor fees are $7 per week. Youth fees apply to students through grade 12.
  • Fees are waived for approved charitable organizations (we reserve the right to limit the number of organizations per week).
  • All fees are non-refundable.

Setting Up and Taking Down: 

  • Vendors are expected to be set up by 10:30am.
  • A vending space of 8 feet x 10 feet is provided for each vendor.
  • Vendors can request multiple spaces in their application but this is subject to approval by the Board of Directors or the Market Manager.
  • All vendors are expected to provide their own table, table covering, and signage.
  • All vendors must sweep their space, mop up any spills and remove any loose debris prior to leaving the market.
  • In some cases, tables and other market materials may be left at your vending space with approval from the Market Manager.

Missing Market Days:

  • We ask vendors to please give at least 2 days notice by email to the Market Manager when they will miss a market (see Vendor Contact Information).
  • Any vendor who books a space with the Market Manager but does not show up at the market must pay the table fee for the space they had booked.
  • Any vendor who misses 3 markets without giving adequate notice will be denied a vending space at future markets.

Primary vs. Secondary Producers:

Vendors at the Mabou Farmers’ Market are either Primary or Secondary Producers.

Primary Producer : A producer that grows, raises, or forages the raw product for sale in its unprocessed or processed form. For example: honey, vegetables, meat, fruit, flowers, plants and trees.

Secondary Producer : A producer that purchases raw materials for local manufacture into secondary products made from ‘scratch’. For example: baking, pickles, preserves, woodworking, jewelry, knitting etc.

  • We expect our vendors to grow, make, or finish their products themselves:
  • Craftspeople must transform their materials into unique products. Purchased fabric, for example, must be dyed or created into something new. Woven and knitted goods are to be woven or knitted by the vendor.
  • Photographers are to photograph their subjects themselves.
  • Gardeners are to grow their products from seed or cuttings – not to purchase plugs and sell the vegetables grown from them.
  • Jewellers are to select their materials and then change them into something new – more than stringing a pendant on a chain or leather.

Defining ‘Local’: 

All products must be locally made or produced. We loosely define the term ‘local’ as representing anywhere in Nova Scotia. Ideally though, we prefer products from within a 100 mile (160km) radius of Mabou.

Direct Selling:

All products must be grown or produced by the vendor and sold directly to the consumer. Absolutely no resale, second-hand, or flea-market items are permitted. We do not allow vendors to buy produce from the Valley, and resell in Mabou.

Vendors may carry the products of other local vendors at their table, only if:

  • the product is first approved by the Market Manager,
  • the products are local and homemade,
  • the products are clearly marked as to who made them,
  • the products are not in direct competition with an existing vendor. For example: If a vendor wants to sell their neighbours’ honey, they can do so as long as there are no other vendors of honey at the market.

Fish Traders:

Because fishermen and women are often fishing when the market takes place, it is often not a feasible option for them to be at our market. Therefore, the market will allow fish traders to sell fish that is caught or produced in or around Nova Scotia and its waters.

Alcoholic Beverage Vendors: 

We accept company representatives as the vendors of Alcoholic Beverages that are produced in Nova Scotia. Preference is given to companies that source their ingredients from local producers. Vendors are responsible for any licenses or permits required and must conform to all municipal, provincial, and federal regulations that pertain to the sale of alcoholic beverages.

Restaurants:

Farmers’ markets are broadly regarded not only as a means for growers to directly market their produce, but also as an incubator forum and marketplace for other cottage industries.

In this spirit, we require that restaurants (and other businesses with an existing storefront presence):

  • are family-owned and operated;
  • have family members carry out the majority of their labour;
  • source locally where practical;
  • do not prepare food or beverages from pre-packaged mixes or fillings;

An exception may be requested by distilleries, vintners, breweries and other businesses in which production constraints make this impractical.

No vendor is allowed to sell water or pop.

Franchises and chain restaurants will not be accepted.

Controversial or Political Issues:

Tables displaying material on controversial topics or political issues are not accepted at the market. Soliciting for controversial or political issues is prohibited. We want all vendors and customers to experience a relaxed, non-confrontational atmosphere.

 

Food Safety for Vendors of Edible Products:

All vendors of food products must familiarize themselves and comply with the Nova Scotia Department of Agriculture’s Guidelines for Public Markets. Information and guidelines are found in the following documents. Links are available in the Application Form on the Mabou Farmers’ Market website:

  • Food Safety Guidelines for Public Markets in Nova Scotia
  • Food Safety and the Retailer
  • Food Protection and Enforcement Fact Sheet

Vendors are responsible for any permits that may be required, and must display such permit(s) so that they are clearly visible at all times during market hours. If your food product requires a permit, you must also supply the market with a copy of your permit.

Note: Since 2016, all food vendors except those selling whole, fresh, uncut fruit or vegetables, must get a permit from the Food Safety office in Port Hawkesbury. Contact: Kyle Lambert, 902 631-0854, kyle.lambert@novascotia.ca.

All food vendors, whether or not you require permits, must comply with requirements detailed in the Canadian Food Inspection Agency’s Guide to Food Labelling and Advertising.

Discretion of the Board of Directors:

The Mabou Farmers’ Market reserves the right to limit the number of vendors participating in the market. Priority is given to agricultural and food-producing vendors over craft vendors with the goal of achieving a 60/40 split.

The Board of Directors reserves the right to limit the number of similar non-food items to ensure that the market maintains a diverse range of products.

In all cases, the Board of Directors will determine, at its own discretion, what products may and may not be sold at the market.

Annual General Meeting (AGM):

Our AGM is held on the first Sunday of April from 2-4pm at the Mabou Fire Hall. The snow date is the second Sunday of April. Everyone is welcome!

The AGM of the Mabou Farmers’ Market shall be held annually in April for the purpose of:

  • Reviewing and accepting the minutes of the previous AGM;
  • Receiving a financial report from the Treasurer;
  • Receiving Final Reports from all standing committees (other than the Board of Directors);
  • Electing new members and officers of the Board of Directors for the next year;
  • Discussing new business as it arises.

Vendor Contact Information:

It is the sole responsibility of the vendor to maintain up-to-date contact information with the Mabou Farmers’ Market

Please contact the Market Manager by email at: MabouFarmersMarket@gmail.com

Refer to the website or Facebook page for news and updates at: www.facebook.com/maboufarmersmarket

www.maboufarmersmarket.ca